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5 Tips to Craft Hiring Assessments

This is a guest post by Angela White. Angela is an ed-tech enthusiast with a passion for writing for the consumer market in the areas of product research and marketing using quizzes and surveys. Having a knack for writing and an editorial mindset, she is an expert researcher at ProProfs: a brand that’s known for creating delightfully smart tools such as Quiz Maker.

Assessments are powerful procedures and tools used by organizations for hiring top talent. Background checks and interviews are “small” components in the overall assessment. Hiring assessments go beyond these methods. To attract the market’s finest and top talent, you should craft hiring assessments the right way. Ensure that the right elements are included in your valuations.

Every method of assessment comes with unique benefits and drawbacks. In fact, there are “specific” environments for certain types of assessments. This post highlights on how to pull together successful hiring assessments. Let’s discuss.

Tip #1 – Consider Physical and Mental Ability

In general, ability examinations are extremely important for predicting a candidate’s chances of success in the job. The ability tests should be customized to suit the occupation and need. These are important for entry-level roles. Also, they are important when you are not prepared to train the employee.

Mental ability examinations play an integral role in measuring the learning capability of a candidate. The candidate you choose must be able to perform all job-related responsibilities without any flaws or issues. Mental ability tests involve spatial, quantitative and verbal skills. Many companies create a quiz to judge the candidate’s mental abilities. On the other hand, physical ability tests evaluate the candidate’s flexibility and endurance.

Note: Mental ability assessments are treated as authentic and critical predictors of the candidate’s ability to perform. Mental ability test results can have an adverse impact on the employer’s final decision. Various studies reveals that mental ability tests have a strong impact on minority groups. For example, some candidates take more time to solve questions than the experienced. This doesn’t mean the candidate is not skilled. It is important for hiring teams to design mental ability tests that are unbiased and appropriate for the job. If the role needs speed, test the candidate with respect to speed.

Tip #2 – Test for Achievement

Hiring assessments around achievements are known as “Proficiency Examinations”.

Many industries use proficiency tests to evaluate the candidate’s current skill and knowledge. The employee focuses only on “areas” that are relevant to the job profile. These tests can be categorized into two types: Performance tests and knowledge tests.

When you craft performance tests, allow the candidate to demonstrate at least two job-oriented tasks. This could be anything like diagnosing a problem, debugging code or fixing a broken machine. This is an expensive test that may need additional resources.

Knowledge tests involve questions that are carefully chosen. It understands how much a candidate knows about the responsibilities and tasks involved. Knowledge tests are treated as traditional components in the hiring assessments. In most companies, knowledge tests are executed on paper-and-pencil. In fact, some companies hire third party agents to create a quiz on the candidate’s knowledge and skill-level achievements.

Note: The paper-and-pencil method is becoming obsolete. Many tech giants are using computers for hosting knowledge tests. This creates a calm and composed environment for the candidate. The candidate’s only focus would be the problem. This is considered as a smart way of executing knowledge tests.

Tip #3 – Group Assessments

You don’t need to stick to “one-to-one” assessments all the time. If your ultimate aim is to hire the market’s top talent, you should bring them under a single roof. This is when group assessments become useful.

During these assessments, you should prepare a common questionnaire or create a quiz. The questions should be highly job relevant. You must not waste the time of the company or the candidates. The questions should not focus on the candidate’s hobbies, schooling or job experiences. Instead, it must be 100% job oriented.

For example, if you are hiring for a designer role, ensure that the candidates are asked about design. Ideally, they should be asked to design. Then, evaluate the performance of each candidate to identify the best and fastest.

Note: During group assessments, you should take “time” into consideration. The fastest and finest candidate will be your best pick.

Tip #4 – Do Alias Interviews

Employment rounds alias interviews are common during the hiring process. In fact, this is an overused assessment method.

Employment interviews can be unstructured and absolutely unplanned. And, you may end up bagging top talent. Doesn’t this sound boring? Gone are the days when interviews were planned and carefully structured. Structured interviews have trained professionals, standard questions, timed tests and a fixed evaluation strategy. On the other hand, unstructured interviews are hosted by professionals in the job, random questions are chosen, and the interviewee may get unlimited time bounds.

It is easier to find top talent through unstructured interviews.

A recent study revealed that IT companies rely on unstructured interviews over the planned ones. Most of the time, the interviewer is advised to ask job-oriented questions. The interviewer has the freedom to probe the candidate for all job-related responsibilities and tasks.

Note: Unstructured interviews are not absolutely off-road. There are regulations and laws to govern how unstructured the interview gets. For instance, the Disabilities Act prevents interviewers from asking details about disabilities and medical conditions. The interviewer should abide by all these laws during unstructured and structured interviews.

Tip #5 – Personality Check

Any interview will be incomplete without thorough personality checks.

As suggested by its name, personality check involves analyzing the candidate’s knowledge, skills, and knowledge based on their personalized traits. Personality inventories are becoming famous in tech firms. Many interviewers analyze the candidate based on their conscientiousness, self-esteem, motivation and future goals.

Note: All hiring assessments should be backed by a personality test. Personality tests will help you make accurate predictions about the candidate.

The Bottom Line

On the whole, hiring assessments should be performed in controlled and planned environments. Even your unstructured interviews should be carried out in a perfect environment! Crafting the right hiring assessments is never easy. And, if you want to attract the industry’s best candidates, your assessments should be strategically organized.

One of the best ways to appeal and attract top talent is by hosting group events. Try to organize group discussions, group interviews, and open competitions. Make your assessments as reasonable as possible. After all, top talents evaluate assessments before giving it a try.

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5 Leadership Competency Examples

Competency is a recognized and important part of modern workforce management. Ensuring that leaders have the necessary competencies, rather than simply hard skills, to excel in their position is becoming increasingly crucial, as attention shifts from simply getting teams to do their jobs, to getting teams to efficiently do their jobs.

While necessary competencies can vary depending on a specific role (factors such as job environment, and or who is doing the work do affect requirements) experts agree that the most important leadership competencies include strong ethics, empowering self and others, openness to new ideas, nurturing, and communication.

How do these leadership competency examples play out in a real work situation?

5 examples of leadership competency at play

Strong Ethics

A leader with strong ethics can a) adhere to strong moral standards, making choices based on an ethical code to follow company procedures and policies, follow the law, and make choices based on empathy. In real-life, a strong ethical code results in leaders who follow the rules, who respect the safety and emotional safety of their employees, and who work to build others up.

This allows a leader to build a safe environment, where employees understand that they will be treated fairly and can therefore trust their leadership.

Empowering Self and Others

Empowerment ties into motivation and direction – giving others the tools and motivation to perform well in their jobs. This directly benefits any organization, because no matter how technically skilled a leader, they are wasting resources if they are trying to do everything themselves.

Teams that understand they will have the tools and resources they need and that are motivated are also more productive and proactive, with more job satisfaction.

What does empowering self and others look like on the job? A leader demonstrating this skill works to allow employees to self-organize, provides insight and guidance where necessary, and works to empower others to do their own work rather than taking it all on themselves. What else? They’re openly working to apply the same standards to themselves.

Openness to New Ideas

Being open to new ideas ties into several leadership competencies. For example, flexibility to change, willingness to learn, providing room for trial and error, and willingness to adapt to new technologies and ideas. This means being open to admitting that you’re wrong, accepting ideas from unlikely sources, identifying and working to correct ‘tunnel-vision’ or an unwillingness to learn or problem solve in employees, and the ability to withhold judgement until hearing or experimenting with all the options.

Why? Taking an active problem-solving approach, whether to technology, tasks, or employees is crucial to adapting to an ever-changing digital world. Building new techniques and options requires a certain “fail fast and forward” mentality, where leaders are encouraged to try new things, test, and allow small failures with rapid feedback and correction – to not only build teamwork and collective knowledge, but also to improve the collective capabilities of the organization.


Workforce management is a valuable part of any organization, and any leader should be able to nurture those under him or her. A leader who is committed to helping employees to do and become their best adds value to the organization by improving the competencies and skills of an employee, by nurturing future leaders, and by building employee loyalty and motivation.

This means that a good leader must be able to mentor and coach, to recognize where people are succeeding and failing, and be able to motivate individuals to improve.

Strong Communication

Strong communication skills allow leaders to share often and openly with others and to build teams by creating a sense of connection and belonging. Communicating openly with teams allows members to build a sense of trust, to become friends with each other, and to be more open and honest when they themselves need help.

Teams that communicate well, enjoy each other’s company, and work well together are more productive and have more energy than those who frequently miscommunicate, hold negative emotions towards each other, and otherwise don’t know how to interact on a social level.

Each of these five leadership competency examples can greatly affect how a leader is able to perform inside your organization.  It also impacts the direct value they drive in their interactions with workforce they are leading.

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Loss of leadership? Here’s how to handle business reorganization

Any business reorganization presents a tough challenge for HR. Employees are left disgruntled and often bitter, new roles must be filled, old employees must work in new ways, and many suffer from demotivation and guilt or anger. These problems are exacerbated when leadership roles are emptied by reorganization, through either restructuring organization, changing teams, or removing old leaders. Employees may be left feeling confused, unproductive, and unmotivated, all of which can dramatically hurt the company.

In fact, one study showed that 74% of employees who maintained their roles through restructuring were demotivated afterwards. Managing a business reorganization and keeping everyone on track means recognizing these issues and working to correct them by reestablishing trust in leadership.

Recognize Problems

Employees who stay on after a reorganization feel sad and even guilty. They may have lost friends, leaders, and people they worked with for years. They may be anxious about their future role, changing roles in the company, and even the future of the company. Recognize this, and act accordingly.

As a result, many employees are left feeling unconfident and unmotivated. To balance, try offering resources to help employees deal with the transition and to boost their confidence, even when they’ve lost trusted leaders. Consider training, classes, seminars, or projects that will get employees excited about working there, offer opportunities, and help everyone understand the value they bring to the table so that they are self-motivated.

You’ll also likely have gaps. Take the time to assess missing skills, equipment, and resources before moving forward.

Offer Opportunities

Restructuring is about moving on. Use it to offer opportunities, like stretch assignments, training, and the ability to take on new and bigger tasks. Even if restructuring is part of a sale, it can be used as an opportunity to allow existing employees to move up or across so that they feel the restructure benefits them. This is especially important when changing how teams work because it gives workers something to grow into.

Empower Employees

Building personal leadership and helping employees to take initiative and lead themselves is often a big step for improving productivity and the quality of the workforce. Spend time helping individuals to adapt and to gain confidence in new roles. Reorganization needs to be about employees, and that means communicating upfront, treating people with respect and dignity, offering opportunities to help those being let go to find new job opportunities, and so on.

Getting Restructuring Right

A good reorganization should involve considerable planning, needs and gap analysis, and training for employees. Consolidating roles, removing teams, and changing how work is completed changes infrastructure and leadership completely – you need to know when and why it is happening so that you can communicate to the people it affects.

Modern companies restructure completely as they change direction, move to meet changing technologies, and adjust for targets. Your workforce should be driven, self-motivated, and capable of personal leadership to help you meet these challenges – so that your company remains productive and motivated throughout changes.

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Job Evaluation: Creating an Efficient Pay Structure

Join us on April 18 to 19 for a 2-day seminar on Job Evaluation: Creating an Efficient Pay Structure. This course orients the participants on how to perform job analysis, with the end in view of crafting a competency-based job description. It follows a workshop style where participants will be conducting job interviews and eventually, writing the corresponding competency-based job descriptions.

Register Now

How employees perceive a fair and equitable workplace is important.  It is important that employees understand the process for determining pay and promotional opportunities.

Job evaluation helps create an efficient pay system.  It is a systematic way of determining value/worth of a job in relation to other jobs in organization to establish a rational pay structure.

It involves assessment of the relative worth of various jobs through factual information about the jobs concerned on the basis of a consistent set of job and personal factors, such as qualifications and skills required.

Essentially Job Evaluation aims to increase employee satisfaction and engagement through an equitable and efficient compensation system.

Course Outline

  • What Is Job Evaluation?
  • Features of Job Evaluation
  • Purpose of Job Evaluation
  • When is Job Evaluation Done?
  • Job Evaluation Committee
  • Job Evaluation Requests
  • Benefits of Job Evaluation
  • Compensation Management: Addressing Equity Issues
  • The Job Evaluation Process
  • Factors Considered in Job Evaluation
  • Methods for Evaluating Jobs
  • Ranking Method (Steps in job ranking; Sample of Ranking;  Merits and Demerits of of Ranking Method)
  • Job Classification (Sample of Job Classification)
  • Point Method (Designing a Point Plan;  Steps in Point Method)
  • Hay Method (Hay System Factors)
  • Job Structure: Relative Value of Jobs
  • Job Evaluation
  • Pay Structure: Putting It All Together
  • Pay Rates
  • Pay grades
  • Pay Ranges
  • Job Evaluation Form
  • Job Evaluation Sample

The investment for this course is P7,000 plus VAT.

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About the Facilitator

Dr. Maria Vida G. Caparas is a Wiley-Certified Everything DISC Trainer and a licensed Psychologist.  She graduated Summa Cum Laude in her Ph.D. Psychology at UST.  She also obtained a Diploma in Public Management from UP Diliman as a government scholar.

Dr. Caparas is an Accredited Trainer of the Philippine Government with extensive and invaluable services in both government and corporate offices. She served as Vice President of HR in New San Jose Builders, Inc. In GMA Network, Inc., she wrote for Kapuso Magazine as Managing Editor. She also became the Dean of the Graduate School at the Manila Central University.

Currently, aside from serving as a Consultant for Profiles Asia Pacific, Inc., she teaches part-time in UST and De La Salle University.  She has authored four books in Psychology and Human Resource Management. Already a fulfilled academician and HR and OD practitioner, she has received a number of awards and recognition.

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Workforce planning and analysis: 5 best practices

Workforce planning and analysis can help you to streamline hiring and recruitment, reduce employee turnover, and reduce or eliminate skills and talent gaps. Using workforce analysis to plan HR activities is good business, but it is important to do it right.

Unfortunately, most companies are bad at workforce planning. With no real idea of how to predict future talent needs and no way to easily measure what’s missing, many businesses set unachievable targets or the wrong ones.

Following these 5 best practices will help you improve your workforce planning to ensure that you’re on the right track.

5 best practices for workforce planning

Integrate Workforce Analysis into Existing Performance Management Cycles

You may already perform regular cycles of workforce review. Integrating workforce analysis into your existing cycles of performance reviews allow you to cut costs, while handing data collection and analysis off to the people who know their teams best–managers. It also gives you the opportunity to begin workforce analysis without disrupting existing processes. Some types of reviews may have to be performed separately, but anything you can integrate will save you time and headache.

Take Changing Industry into Consideration

Planning future workforce needs is an important part of workforce planning, but many companies fail simply because they do not take changing industry and technology into consideration. Staying on top of technology trends and industry trends will help you to better predict future workforce needs. Luckily, much of this information is already available to HR through strategy and planning. You can follow up with additional research, but by ensuring that you know what’s changing in the next year, you can make sure your workforce is ready to meet changing needs.

Plan to Promote Your Existing Workforce Rather than Hiring New

Hiring new employees to fit into new roles is expensive, time consuming, and often difficult. Good workforce planning allows you to predict roles and promote and train existing employees to fit those roles as they open up, so that you can retain valuable talent even when their current roles close or restructure. Working to offer advancement and continued education to employees also helps you to boost morale and company loyalty, because they will know that if something is happening, you want them to be part of it.

Remember Workforce Planning is Business Strategy

It’s easy to approach workforce planning and analysis like an HR problem, but it’s a business strategy problem. Without the right employees to fill gaps, offer efficiency, and meet needs, business productivity drops and costs go up. Good workforce planning promotes efficiency and ensures a smooth production process from end-to-end. Get business and leadership invested in it.

Make Workforce Planning About Empowerment

Workforce planning can be about who you hire, who you’re firing, and who’s retiring and moving on. But it can also be about providing valuable employees room for growth, grooming promising employees to take the role of someone else moving into retirement, and allowing your team to move up rather than forcing employees to leave in order to advance. Integrating workforce empowerment into planning and strategy allows you to give employees opportunities, while creating a workforce that optimizes business production and growth.

Good workforce planning is good business, and hopefully you can use these best practices to focus a strategy to optimize hiring and employee retention.

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The Missing X-Factor In Talent Selection and Management: Emotional Intelligence

Please join us on March 9 for a public seminar on The Missing X-Factor in Talent Selection and Management: Emotional Intelligence. This half-day course is designed for learning and organizational development professionals, human resource consultants, practitioners and managers who are interested to learn more about the GENOS EI Selection and Talent Management Solution.

“HR is not about HR, but about delivering business value. Functional and technical competencies are fundamental in many ways but social competencies are the differentiators that make sure future employees not only know what to do, but how to do it.” – Dave Ulrich

Find out why the GENOS Emotional Intelligence selection assessment can be the missing X-factor in your hiring process, especially for positions requiring people management!

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Course Outline

  • Features of the GENOS EI Selection Assessment and Report
  • Conducting and scoring the interview
  • Debriefing hiring managers
  • Debriefing new hires using the Self or 180 report
  • Question and Answer

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About the Facilitator

Ms. Ruby Mañalac currently works as the Director for Marketing and Distributor Networks for Profiles Asia Pacific, Inc., and previously, she was the Director for Operations and Training Manager. She has worked for various organizations mostly in the field of Sales, Marketing, Communications, and Training, not just in the Philippines, but also overseas. She’s recognized for her excellence in the fields that she worked on, gaining various awards like Top Rookie President’s Award in New York and New Jersey, USA.

A graduate of AB major in Communication Arts in UST, her other achievements include a certificate in Human Resources Planning and Acquisition from the University of Makati under PMAP, a certified GENOS Emotional Intelligence Practitioner, and just last August 2017, she flew to Sydney, Australia to get certified at the IGNITE Train the Trainers GENOS Emotional Intelligence Program.

She’s very open to learning, attending training events not just in the Philippines but also abroad. Her advocacy on Emotional Intelligence led her to be interviewed by ANC and CNN Philippines.

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5 Ways to Improve Decision-Making Skills

This is a guest post from Gemma Reeves. Gemma is a seasoned writer who enjoys creating helpful articles and interesting stories. She has worked with several clients across different industries such as advertising, online marketing, technology, healthcare, family matters, and more. She is also an aspiring entrepreneur who is engaged in assisting other aspiring entrepreneurs in finding the best office space for their business. Check out her company at FindMyWorkspace.

Decision making is among the many things in life that everyone has to go through, whether they like it or not. Decisions we run into on a daily basis come in various shapes and sizes that may or may not affect our future in big ways. They could go over the most mundane things, about the breakfast we’d like to have that day, or to the most difficult ones that can affect not only your life but others’ as well—think about doctors and lawyers.

Although making decisions have long been a part of us, with all of life’s twists and turns, highs and lows, and pauses and stops, many people still dread it. It’s one of the reasons some people do not like change, because change may require them to think through things that they are not used to, or make decisions that require more thought.

There are many reasons psychologists can point to as the reason behind why some people are capable of jumping into a decision with so much excitement while others seem to get petrified when faced with even the simplest decisions. They can all take out the childhood and environmental factors, plus the IQ, EQ, and emotional intelligence of the person, that cause these reactions on people, but everything just boils down to one thing at the end of the day. You can never avoid decision-making. Even deciding on whether hit the snooze on the alarm, what to major in for college, what to have for breakfast, where to work in Paris, or which clothes wear.

The question you just have to ask is, “If others can do it, why can’t I?” Decision-making may be very difficult, especially when what you have to decide on is life-altering or has severe implications on your company’s operations, but it is inevitable that you are going to face it at any day. So why not master the art of decision-making rather than uselessly trying to avoid it? We’ve listed down five ways to help you improve these skills.

Don’t mix emotions with decisions

Whether we are aware or not, our emotions can easily take the wheel from our hands and blindly drive our lives into just anywhere. This is one huge reason why we cannot always let our hearts take the lead especially when we are deciding on things.

Take for example a time when everything you have been waiting for is finally coming to light. Your boss has finally noticed your hard work and ups you for promotion to that position that you have been vying for for forever. It leaves you feeling high and overly joyous. On your way from work you pass by a boutique that displays a dress you know would look great on you but would burn a huge hole in your pocket. But since you are in cloud 9 and you feel that you deserve this treat for all the hard work and the upcoming promotion. So you impulsively buy it without giving much thought about your skyrocketing credit card spending. Or because of a mad mood in the morning, you impulsively decide to make an employee pay for a  minute mistake you could have just left off the hook.

The examples are only minor instances that may not hugely impact your life or your company. However, those are classic examples why decisions based on emotions are poorly made. Deciding based on your feeling is a sure ingredient to make horrible and regretful decisions. You may not feel it at the moment you made the decision but it will take its toll in the long run.

Before making a decision, distance yourself from any emotion you are feeling at the moment. Base your decision on important facts and figures that have direct link to that decision. If you cannot do that, take a coffee break or a short walk outside your office to breathe in fresh air to help clear your mind off.

Rid yourself of confirmation bias

In psychology, confirmation bias is defined as a phenomenon wherein decision makers have been shown to actively seek out and assign more weight to evidence that confirms their hypothesis, and ignore or under weigh evidence that could disconfirm their hypothesis.

It may sound crazy but all of us have fallen into that at one point or two in our lives, as it is a human characteristic. We are not comfortable when own beliefs are being questioned, especially by someone new to us.

However, to make a neutral decision, you have to to be clear of any bias. And the only way to do that is to have an open mind on things that may conflict with your own beliefs, but will bring good to the majority of the people around you or for the company.

Determine the significance

Often times, we allow our minds to mull over things that do not really weigh so much. Like taking forever to decide which clothes to wear for a simple dinner out, or whether to buy this or that for someone.

To determine the significance of the matter, ask yourself how much the decision will impact your life or work. Or how much this decision will cost you.

You can then set a deadline for yourself to finally make the decision you need for that matter.

Go back to the basics

Listing down the Pros and Cons is the most basic part in helping anyone make a better decision.

Although getting a well-informed opinion from someone who knows much about the matter can create a big difference, you will still need to weigh the positive and the negative outcomes your decision may bring.

You can include in your list the expectations you will have for whatever you finally decide on, and where this decision will take you in the next five years of your life.

Move on from a mistake

A mistake from the past may hinder you from being able to make a clearer, apprehension-less, decision. You may have decided on something that resulted in something traumatic in the past that is blurring your vision now.

It is normal to feel like that, and no one would ever want to make the same mistake twice.

However, what is more important is that you take the lessons from that mistake and make sure that you actually learn from them.

Remembering our mistakes may make us cringe, but being able to learn from them can make us better at making decisions. We come to understand things better and mistakes also give us a new and better perspective on many things.

Being a wise decision-maker may not come naturally to everyone, and not all age-mature people are as decisive as experience might dictate. However, if you do the research and analyze your options for big decisions, you will be able to slowly improve your decision making skills over time.

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Job Analysis: Crafting a Competency-Based Job Description

Join is from February 22 to 23 for a job analysis public seminar on Crafting a Competency-Based Job Description.

This course orients the participants on how to perform job analysis, with the end goal of crafting a competency-based job description. It follows a workshop style where participants will be conducting job interviews and eventually, writing the corresponding competency-based job descriptions.

Participants will learn to apply the basic principles of job analysis and job description, prepare comprehensive job analysis interviews, and write competency-based job descriptions based on thorough job analysis.

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Course Outline

  • Overview of Job Analysis
  • Uses of Job Analysis
  • Scope of Job Analysis
  • Job Analysis Methods
  • Guidelines for Doing Job Analysis
  • Conducting Job Analysis Interviews
  • Writing Competency-Based Job Descriptions
  • Contents of Job Descriptions
  • Knowing the Core, Technical and Leadership Competencies
  • The Language and format of Job Descriptions

The investment fee for this course is P7,000 plus VAT.

Register Now

About the Facilitator

Dr. Maria Vida G. Caparas is a Wiley-Certified Everything DISC Trainer and a licensed Psychologist.  She graduated Summa Cum Laude in her Ph.D. Psychology at UST.  She also obtained a Diploma in Public Management from UP Diliman as a government scholar.

Dr. Caparas is an Accredited Trainer of the Philippine Government with extensive and invaluable services in both government and corporate offices. She served as Vice President of HR in New San Jose Builders, Inc. In GMA Network, Inc., she wrote for Kapuso Magazine as Managing Editor. She also became the Dean of the Graduate School at the Manila Central University.

Currently, aside from serving as a Consultant for Profiles Asia Pacific, Inc., she teaches part-time in UST and De La Salle University.  She has authored four books in Psychology and Human Resource Management. Already a fulfilled academician and HR and OD practitioner, she has received a number of awards and recognition.

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How regular workforce analysis can help avoid headaches

Workforce analysis is the process of analyzing your employees and their capabilities to understand current abilities, future needs, and existing gaps. While the immediate benefits of an improved hiring process might be enough to convince you to use analysis as part of your HR process, there are plenty of ways regular workforce analysis benefits you in the long-term.

Good analysis will help you to identify the quantity and quality of employees you need for each task, identify knowledge, skills, and experience that are needed, missing, or soon to be needed. It will allow you to identify changing trends and skills so that you can begin to adapt your existing workforce, and will help you to remain prepared as your workforce changes.

Benefits of regular workforce analysis

Here’s how periodic analysis helps you and reduces business headaches along the way:

Reduced Turnover

Workforce analysis allows you to identify gaps and changing skills needs, making it possible for you to offer on-the-job training to high-performing employees so that they have the opportunity to move up in the company, and you have the opportunity to retain employees with valuable behaviors.

Good analysis will also help you to identify which employees are crucial and difficult or costly to replace, so that you can work to retain those employees, or work to train replacements internally.

Reduced Skills Gaps

Technology evolves at a rapid pace and many employees have skills which are obsolete. Some roles are staffed by someone who no longer fills many of the obligations they were originally hired for, because those obligations no longer exist, while others are short-handed and lack valuable skills. A workforce analysis can help you to begin restructuring to fill gaps, reduce inefficient labor, and ensure that all roles have are held by employees with the technical and behavioral skill to make the most of them.

Preparing for Change

Most industries are in a constant state of change and you may find that teams, departments, output, and technology change every few years. Workforce analysis can help you to recognize where change will happen so that you can begin preparing employees and company structure in advance. This will help you to avoid delays and disruptions when change does happen.

Preventing Unexpected Shortages

If you know when employees are likely to leave or want to move up, you can prepare for it by either having a new employee ready to fill their shoes or offering incentive to remain with the company. For example, by checking when employees typically retire, comparing average length of employment in specific positions, and checking employee satisfaction, you can easily calculate when you are likely to have employment gaps and prepare for it.

Good workforce analysis will help you stay on top of every aspect of your workforce planning and management, from hiring to offering continuing education and advancement opportunities for existing employees. It will also allow you to address issues before they become problems, take steps to ensure that employees are happy and willing to stay, and allows you to adapt your workforce to meet new technologies before they arrive.

This will help you to reduce problems, give you more control over workforce changes, and can be a competitive advantage.

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Love, Life, and Work: Well-Being as a Survival Skill [Webinar]

Join us on Valentine’s Day at 1 p.m. for a free webinar on well-being and how to love yourself! In this 1-hour webinar, we’ll go over self-awareness, acceptance, how the brain works, and why you feel what you feel.

With the fast and furious advancement of the digital age, we navigate through our daily life mindlessly. It’s essential sometimes to breathe, move slow, and look inwards. The journey of loving others and being in a state of happiness begins with loving yourself. Through self-awareness, acceptance of the “realities” of who you are, as well as guidelines on how to love yourself and be a better version of you!

Register Now

well-being webinar

Meet your presenters

Ms. Ruby Mañalac

Certified GENOS Emotional Intelligence Practitioner
Certified, Ignite TTT Program
Director, Marketing and Distributor Networks

Ms. Corito Reyes

Zen Practitioner
Currently training as Pastoral Counselor under PSSP affiliates
Trained in Emotional Intelligence Coaching and Non-Violent Communication

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